Freedom and Humand Rights Organisation (FHRO) is committed to ensuring the privacy of all our users. Our website is secured by means of an SSL certificate.
This policy represents our commitment as an organisation to your right to privacy, giving you a clear explanation about how we use your information and your rights over that information.
This policy applies to all online systems offered by FHRO to the public, through our website www.fhro.org
References to ‘we’,‘us’ and ‘our’ are to FHRO, the FHRO organization registered as a foundation by guarantee in The Netherlands (KVK number 74219294).
FHRO is the registered data controller to which the policy refers. Our full details can be found at the end of this policy and please feel free to contact us with any questions related to it. This policy was last updated on 1 March 2019 and is reviewed every 12 months.
The type and amount of information we receive and store depends on how you use our website. You can access most of the pages on our website without telling us who you are and without revealing any personal information.
In some circumstances your information may be shared with us by third parties, but only where you have specifically consented. Examples include registering for a College human rights with our external provider, or if you register your interest in joining FHRO or one of its campaigns through Facebook, Facebook will share information such as your name and email address with us.
Information provided for the purpose of applying for a job or volunteering opportunity, including: gender, ethnicity, sexual orientation, disability and criminal convictions
We use your personal information collected via our website for the following purposes:
Data protection law requires us to have a legal justification to process your personal information. We use the following depending on the type of data and the type of processing:
We require your consent to send you our communications for example to send you emails to update you on our work and our campaigns and to request donations. We will only process your information in this way if you consent. If you apply for a job with us and provide us with sensitive personal information (including details of your race, ethnicity, gender) we will only process that information with your consent.
We sometimes share your personal information with other parts of the FHRO global movement (see below). This is done to fulfill our legitimate interest in promoting our organisation as effectively as possible and enabling our message to reach people who may be interested in human rights.
To fulfill a contractual obligation
If you donate to us or express an interest in joining our movement we will process the personal data you provided to process that donation or action your membership request.
We will process your personal information to fulfill any legal obligations placed upon us, such as the prevention of fraud or money-laundering. We will also process your personal information if lawfully required to do so by a legal authority or a court of law.
For example where you are applying for an employment or volunteering opportunity with us, processing certain information is necessary for employment purposes.
We take appropriate security measures to ensure that we keep your information secure, accurate and up to date. We also take care to ensure that we have secure systems for processing payments through our payment services provider. However the transmission of information over the Internet is never completely secure, so while we do our best to protect personal information, we cannot guarantee the security of information transmitted to our website.
On our website we sometimes have links to third party websites or applications. This policy does not apply to such pages or applications hosted or operated by other organisations. This includes the websites or applications of related organisations or third party sites. These other sites may have their own privacy policies which apply to them.
We will only share your personal information in the following circumstances:
Sharing with other parts of the FHRO global movement
Our movement is made up of over 8 membership organisations working to end human rights violations globally, Some of these bodies are formally constituted and others not. We may share your information with these entities who may then use your personal information in connection with their activities. For example, if you have expressed an interest in joining FHRO or sign a petition, we may share your contact details with your local FHRO organisation. To the extent that sharing your information in this way requires us to transfer your personal information outside of the EU, we have contractual arrangements in place to ensure that your data is shared and processed by the recipient organisation to an EU standard.
Hosting and processing arrangements
Our website is hosted by third party service provider and therefore any personal details you submit through them may be processed by that third party service provider.
We also use other third parties to process your personal details including in the following areas:
All third party services providers process your personal information only on FHRO’s behalf and are bound by contractual terms that are compliant with data protection law.
We participate in Facebook’s custom audience and lookalike audience programs, which, depending on your privacy settings with Facebook, enable us to display our content to our existing or potential supporters on Facebook. We provide personal information such as your email address to Facebook which securely encrypts it. That personal information is then deleted by Facebook if it does not match a Facebook account or once they confirm you have an account.
Payment processing and fraud
Where submitted, your card details may be disclosed to banks or relevant financial institutions to arrange payments. In the case of a suspected fraudulent transaction, your details may be further disclosed for the sole purpose of performing further checks (for example, disclosure to a credit checking agency).
We may also share your personal information with your permission, or if we are legally required to disclose your information in circumstances where this cannot be reasonably resisted.
A cookie is a text-only piece of information that a website transfers to your computer’s hard disk so that the website can remember who you are. A cookie will normally contain the name of the Internet domain from which the cookie has come, the “lifetime” of the cookie, and a value, usually a randomly generated unique number.
If you wish to restrict or block cookies you can set your internet browser to do so – click on the following link for more information: www.aboutcookies.org.
If you are aged 18 or under and would like to get involved in FHRO’s work, please make sure that you have your parent/guardian’s permission before giving us personal information.
We only hold your personal information on our systems for as long as is necessary for the purposes outlined above. We remove personal data from our systems once it is no longer required, in line with our guidelines on how long important information must remain accessible for future use or reference, as well as when and how data can be destroyed when it is no longer needed.
The length of time each category of data will be retained will vary depending on how long we need to process it for, the reason it was collected and in line with any statutory requirements. After this time the data will either be deleted or we may retain a secure anonymised record for research and analytical purposes.
The personal data we hold about you is yours. You have the following rights over your information:
If you wish to lodge a complaint about our handling of your personal data please get in touch with us on the details above with the details of your complaint; we aim to respond to all complaints within 14 working days.
FHRO, International Secretariat
2544 EZ Den Haag (The Hague)